Frequently Asked Questions

What is Active Workation?

Active Workation is an active, sportive, and adventurous workation organizer for companies. We don’t only organize your accommodation, logistics, community, learning moments, and sports possibility, we make sure you can focus on doing what you do best, and doing what you love. Work hard, play hard. We’re here to give you the workation to never forget and come back every time possible.

What is a workation?

A workation is a vacation where people have the possibility to work and enjoy their life at the same time.

Where is Active Workation located?

Employees of Active Workation are allowed to work remotely from wherever they want. The headquarters are based in Purmerend, the Netherlands but we as employees come together for annual meetings on our own active workations.

How can I contact Active Workation?

We are always willing to help you with your questions, whether you’re interested in one of our active workations or if you simply want to know how we are doing. Contact us, by email, skype, Whatsapp, Facebook, come by at our office or use the contact form on the website.

How long is an active workation?

That’s up to you. We can organize workations from 1 day till how long you would like it to be. We recommend workations from Monday till Friday so your employees or colleagues actually will get some work done.

How can I book an active workation?

  • You can book your company workation by contacting us here.
  • We will get in contact within 24 hours to get to know more about your company, company needs and budget for us to work with.
  • We come back with a quotation based on our conversation and your needs.
  • As soon as the deposit is received we will organize your personalized workation within your company needs and budget.

How long in advance do we have to book an Active Workation?

This depends on the complexity of the workation. Our preferable lead time is 6 till 9 months in advance. In this case, the more is better as accommodation might book out quickly on your preferable date. But don’t hesitate to contact us if you don’t have this much time, we will try to do everything to facilitate every lead time possible. Don’t wait till tomorrow and contact us now for more information.

How much does it cost?

Each workation has a different price, depending on the amount of employees, company needs, and extras. Because all active workations are personalized so we can’t give a standard price. Send us an enquiry by filling in the form on this website, so we can come back with a more specific quotation. We’re more than happy to hear from you and help you out.

What’s included

Per active workation different things will be included in the price, this all depends on where we agree on. We can organize everything from A to Z, or there are possibilities that you take some tasks on yourself.

What can we do for you?

  • We arrange all travel-related arrangements
    • Booking of flights
  • We find you the perfect accommodation
    • Near the activity spot, so no long commuting
    • Perfect housing for the amount of employees
    • Including an office when necessary and requested
    • All luxurious required
  • We organize food
    • Breakfast
    • Lunch
    • Dinner
    • Snacks and fruit during day time
  • We organize requested sport activities
    • Professional lessons
    • Knowledge and experienced guides
    • Good quality rental equipment
    • Less active sport activities
      • Yoga
      • Personal training
  • We facilitate
    • Trainings
    • Conferences
    • Seminars
    • Company event
  • We help you on location
    • To make sure everything runs smoothly
    • For questions and on side arrangements
    • Luggage delivery and transfers
    • Airport transportation
    • All other transportation
    • Possibility for on side photographer
  • We make sure you have a great time!

Payment

After you agree on the quotation we ask for a 50% deposit for us to start working. You can pay per credit card, Paypal or simply by bank transfer. The rest of the payment needs to be done 90 days prior to departure. We don’t start working if we haven’t received the 50% deposit.

How is the on location support from Active Workation?

We completely support you both on and off the bike. We always have one guide in our support vehicle and another guide on the bike. They’ll fill up your water bottles, change your tire, call for a shuttle or shuttle you up the hill, provide you with local insight and make sure everyone is enjoying their ride. Off the bike, your guides are at your service to help you with anything you need–massage appointments, wine suggestions, or to find that special local treat you’re craving

Can we have a company theme or messaging waved into the workation?

Depending on the reason for your interest in an active workation you can incorporate a message. Think about branding elements, company taglines, product launches or anything you wish for. We can talk about your needs, and we will let you know about all the possibilities.

What is the minimum and maximum amount of employees I can take on a workation?

We can facilitate workations for all company sizes. You can take your company employees on a workation as off two employees, up to as many employees as you wish. Keep in mind, the bigger the group, the fewer possibilities on having everyone in one accommodation. We might have to change to a hotel, or sometimes even several hotels. Instead of taking your entire company on an active workation you can also divide it into teams or departments.

Internet

As the Internet is important for everyone, but especially for employees who will need to continue working while being on a workation we try to get the best internet possible. Of course, not all places will have the high-speed internet as you’re used to back in your own office, but we try to get the best possible. We make sure our home base will have 24/7 internet, and there are cafe’s or offices close by where you could work when preferred.

We can also help you with a local sim card so you can be online wherever and whenever you want without depending on a Wi-Fi source and avoid international roaming charges from your provider.

Work life balance

It’s a vacation, so the work life balance is supposed to be good. We discuss how to organize activities in combination with the work hours. Most important is that you and all your colleagues enjoy your vacation while working remotely. Work hard, play hard!

Money

Even though invoices on the company name can be made, it’s advised to bring either some cash, a company debit card or credit card as well. There should be clear rules for and communication to your employees if sports courses will be covered or will be at own expenses.

If the company debit or credit card isn’t used to be used overseas, make sure the bank knows the cards will be used outside your home country to prevent them from shutting the card off when they see international charges.

Can I cancel the workation after I paid

Certain circumstances force you to cancel even the most amazing things in life. We don’t expect anyone to cancel, but when there’s no other way, it is possible to cancel up to 90 days departure of the workation.

The deposit is non-refundable.

  • If you would like to cancel later than 60 days departure the workation, you receive 30% of your payment back.
  • If you would like to cancel later than 30 days departure the workation, you receive 20% of your payment back.
  • Up to 30 days prior to departure there is no possibility to give back any refund.

For more detailed information please read our terms and conditions.

How do I choose the right workation for my company?

This choice is all up to you. Although in general high tech companies with a lot of manly employees might go for a mountain workation while the more female company’s intent to go on a workation where surfing and yoga are central. One possibility is to ask your employees what they prefer and base your decision on this outcome.

What if our employees don’t like group programs?

In general people like to do activities with others, we’re all social creatures and even though when people say they don’t like it, in the end, they will change their mind on this. Besides, we offer activities, not necessarily group activities. People can choose to go skiing while others go snowboarding. They can go surfing while others go windsurfing, etc. You can make it as group like as you wish.

Do the employees need to be good in sports or the specific activities?

We offer the activities in different levels, so no one has to be a real sportsman to attend. We even have courses, trainings, or lessons to support those who want to learn more. We can also offer less active activities like yoga.

Weather conditions

For some of our sports activities, we depend on weather conditions. We choose our places based on those conditions, but like weather conditions can be unpredictable, this is something we can’t work around. We will try to find other possibilities. For example interested in kite or windsurfing, but there’s no wind, we also offer wave surfing or supping to make sure you and your colleagues can do some activities.

Some activities are therefore offered on seasonal base, to make sure you have the best possibilities for the activities of your interest.

What kind of travel documentation do we need?

As interested companies will all come from different countries we can’t tell in advance if you and your employees need a visa. Most companies will tend to get tourist visas, but please check for yourself what you need. Each company itself is responsible for making sure every employee has their passport and the proper visa for each destination. We do not provide visa’s, but if you have any questions you can always contact us.

What kind of travel insurance do we need?

We recommend every company to make sure they have travel insurance. It will secure you of any unexpected and unforeseen things that could happen. For any questions or recommendations we can help you at any stage. Please contact us for more details.

Vaccinations

So far, we’re not going on active workation to places where vaccinations are needed. When this changes we will inform you about this for each different destination.

What to bring

Make sure you bring yourself and your work equipment like a laptop, adaptors, and an old school pen 😉

Electrical outlets

As all workations are in different countries, even though they’re all in Europe, it’s advised to bring a world adapter what fits all wall plugs.

Can I work for or with Active Workation?

Depending on your skills this could be possible. Please see this page for possible vacancies to see if your skills will fit our needs. Contact us with an open application and we will come back to you as soon as we can.

Do you have any questions and you can’t find them here, let us know. We will answer your question and will update our website as soon as possible!